Case Details

The single source of truth for every matter

Every case has facts that don’t change: the client’s name, the opposing counsel, the filing date, the jurisdiction, the statute of limitations. And every case has facts that evolve: settlement ranges, case status, next hearing dates, billable totals.

Most lawyers track these details in a dozen places — a spreadsheet here, a sticky note there, the header of a brief, the first paragraph of a memo. When the AI drafts something, it guesses which version is current. When a new associate opens the file, they dig.

Aquiles gives every workspace a structured Case Details panel — the authoritative record of what’s true about this matter right now. The AI reads it. Your drafts pull from it. Your team trusts it.

Why structure matters for AI accuracy

When you ask the AI to draft a motion, it needs to know the parties, the court, and the case number. If those details live scattered across documents, the AI infers them — and inference means risk. Wrong party name. Outdated case number. Jurisdiction from a different matter.

When those details live in structured Case Details, the AI references them exactly. No inference. No guessing. The client name in your motion is the client name in your workspace — because they’re the same field.

This is one of the most effective ways to reduce hallucinations: give the AI authoritative data to reference instead of asking it to extract data from unstructured text.

Built for how law firms track matters

Aquiles ships with field types designed for the kinds of data legal practices actually manage:

• Parties & contacts — client name, opposing counsel, co-counsel, judge, mediator, expert witnesses. Validated email, phone, and structured address fields.
• Dates & deadlines — statute of limitations, filing date, next hearing, discovery cutoff, trial date. Never miss a deadline because it was buried in a document.
• Financials — retainer balance, hourly rate, settlement amount, total billed. Currency-formatted with support for 20+ currencies, accounting notation, and calculated values that auto-compute (e.g., effective rate = total billed / hours).
• Case information — jurisdiction, court, practice area, case number, matter type, case status. Dropdown selects with your own options ensure consistent data entry.
• Toggle fields — pro bono status, conflicts cleared, discovery complete. Binary states that are always current.

The field library

You don’t have to configure everything from scratch. Aquiles includes a library of pre-built fields organized by practice need — Financial, Dates & Deadlines, Parties, Case Information. Browse, enable what fits, customize from there. Thirty-plus fields are ready on day one.

Pinned details

Not every field needs equal screen real estate. Pin the details that matter most — case status, next deadline, client name, jurisdiction — to a hero row at the top of your workspace. Visible at a glance. Always current.

The rest live in organized, collapsible sections below. Drag to reorder. Search across labels and values. The details you check ten times a day stay visible. The details you check once a quarter stay accessible.

Why it matters

Structured case data isn’t administrative overhead — it’s institutional knowledge.

1. Onboarding gets faster. A new associate opens the workspace and immediately sees case status, key dates, parties, and financials — without reading through fifty documents.
2. AI gets more accurate. Every field feeds directly into the AI’s understanding of your case. Structured data means fewer hallucinations, fewer wrong names, fewer outdated facts in your drafts.
3. Nothing falls through. A required field for statute of limitations means every workspace has that date. No exceptions. No “I’ll add it later.”

One place. Always current. Referenced exactly.