Your case, in one place
Legal work generates an absurd amount of information. Contracts, emails, deposition transcripts, your own notes, court filings, exhibits A through ZZ. Most of this lives in nested folder structures named things like Final_v3_REAL_final_USE_THIS.docx.
Aquiles replaces the folder chaos with workspaces. One workspace per matter. Everything inside is connected, indexed, and searchable.
Workspaces that make sense
Each workspace captures the structure of an actual legal matter:
- Client and matter metadata — client name, matter number, jurisdiction, practice area, matter type. Not just labels — this context informs the AI’s understanding of your case.
- Structured case details — maintain an authoritative record of parties, dates, financials, jurisdiction, and case status. The AI references these details exactly when drafting and analyzing — fewer wrong names, outdated dates, and hallucinated facts. Pin the details that matter most to a hero row at the top of the workspace.
- Multiple documents — drafts, templates, notes. Each with its own version history, each auto-saved.
- Reference files — upload contracts, exhibits, correspondence, expert reports. Aquiles extracts text and indexes everything for semantic search.
- Time entries — billable timers that link to the documents you’re editing, auto-pause on inactivity, and generate AI-written billing descriptions from your actual work.
- AI references — research memos, fact summaries, and analysis generated by the AI are saved as searchable workspace references, not ephemeral chat messages.
Switching between matters is instant. Your last document, scroll position, and workspace state are remembered. No “loading workspace…” spinners.
The case log: your case’s memory
Every case has a story — a timeline of events, facts, communications, and decisions that build toward your theory. Aquiles gives you a structured case log to capture it all:
Five entry types, each with a purpose:
- Notes — your observations, strategy thoughts, to-dos
- Events — hearings, deadlines, key dates
- Facts — discovered facts with source attribution
- Communications — calls, emails, letters worth remembering
- Documents — filed motions, received discovery, important exhibits
AI enrichment — after logging an entry, the AI can generate a concise summary, extract key facts, and flag potential significance to your case theory. Your raw notes become structured intelligence.
Search and filter — as your case log grows (and it will), filter by entry type, search by keyword, or just scroll the timeline. Everything is chronological, everything is preserved.
Version history: the undo button for real life
Aquiles automatically tracks document versions. Made a change you regret? Compare the current version against any previous save. Restore an earlier draft with one click. See exactly what changed and when.
This isn’t “track changes” — it’s a full version timeline. The document you wrote last Tuesday at 3 PM is still there, exactly as you left it.
Semantic search: find meaning, not just words
Every document and reference file in your workspace is automatically:
- Chunked into meaningful passages
- Embedded into vector representations using a local model
- Stored in a vector database on your machine
When you search — or when the AI answers a question — results are ranked by semantic similarity. Searching for “damages” also finds passages about “financial harm” or “losses incurred.” Documents you uploaded months ago surface when they become relevant to your current question.
All indexing happens locally. Your case data doesn’t leave your machine for search to work.
Why not just use [existing tool]?
You could use a combination of a cloud drive, a note-taking app, a spreadsheet, a document editor, a time tracker, and a separate AI chat tool. Many lawyers do. They also spend significant time switching between tabs, copy-pasting context, and explaining their case to an AI that forgot everything from yesterday.
Aquiles puts it all in one place — not as a suite of disconnected features, but as an integrated system where your case log informs your AI chat, your documents feed your search, your structured case details give the AI authoritative data to reference, and your time entries track real work product.
“I stopped maintaining a separate case chronology in Excel. The case log in Aquiles is the chronology, and the AI actually uses it.” — Early access user